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| This chapter
describes how to use Netscape Messenger to send, receive, and work with
electronic mail (email) messages. |
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Before you can use
Messenger to send and receive email for the first time, Communicator asks you
for some information so it can set up your mail and discussion group
preferences.
To get started receiving and sending electronic messages:
1. From the Communicator menu, choose Messenger Mailbox.
2. If this is the first time you are starting Messenger, follow the
instructions in the Mail and Discussion Wizard to set up mail and discussion
group preferences. If you don't know the settings for your preferences, ask
your system administrator or Internet Service Provider.
3. To receive
new mail, click Get Msg on the mailbox window toolbar.
Tip: To
start Messenger and automatically get new messages, click the mailbox button in
the component bar. If you're connected to a POP3 server, you can open your
Inbox without receiving new messages by choosing Messenger Mailbox from the
Communicator menu.
Note: If you need to change your mail and
discussion group preferences later, choose Preferences from Messenger's Edit
menu.
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Before you can use
Messenger to send and receive email for the first time, Communicator asks you
for some information so it can set up your mail and discussion group
preferences.
Follow these steps to get started receiving and sending
electronic messages:
1. From the Communicator menu, choose
Messenger Inbox.
2. If this is the first time you are starting
Messenger, enter the requested information for your mail server preferences. If
you don't know the settings for your preferences, ask your system administrator
or Internet Service Provider.
3. Click OK.
4. Start
Messenger again.
5. To receive new mail, click Get Msg in Messenger's
toolbar.
Tip: To start Messenger and automatically get new
messages, click the mailbox button in the component bar. To open your Inbox
without receiving new messages, choose Messenger Inbox from the Communicator
menu.
Note: If you need to change your mail server preferences
later, choose Preferences from Messenger's Edit menu.
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You work with
messages in a message list window. You can retrieve new messages, read
messages, reply to or forward a message, and perform other operations in the
message list window.
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1. Click Get
Msg in Messenger's toolbar.
Tip: If you've enabled mail
notification in Messenger's preferences, the mailbox button in Communicator's
lower-right corner displays a green arrow if you have new messages waiting to
be retrieved. To enable mail notification, choose Preferences from the Edit
menu, click Mail & Groups, click Mail Server, and then click More
Options.
Communicator puts new messages in your Inbox, unless you have
created a filter to automatically file new messages in other folders. See
"Filtering incoming messages" for
more information.
Tip: If you use a modem to connect to your
Internet Service Provider, you can reduce your connect-time charges by
disconnecting from your service provider after you retrieve your new messages.
See "Minimizing online charges (Windows and Macintosh only)" in Chapter 1,
"Welcome to Netscape Communicator," for more information.
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In the message list
window, Messenger uses icons to distinguish between unread and new messages. An
unread message is one that you haven't read. A new message is an unread message
received since you last retrieved messages
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1. To read
the contents of a message, click a message header in the message
list.
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If you don't see the
message contents, click the triangle at the bottom of the message list to
display the message contents.
Alternatively, to open the message in a
separate window, double-click the message header.
2. To read the
next unread message, click Next in the toolbar.
Tip: Pressing the
spacebar scrolls the current message, one screenful at a time. If you are at
the end of the current message, pressing the spacebar takes you to the next
unread message.
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An attachment is any
file that's included with a message. Attachments appear at the bottom of the
message.
Tip: Click the paper clip icon to the right of the message's
header to show or hide the list of attachments at the bottom of the
message.
1. From the View menu, choose Attachments, and then choose
Inline to view attachments within the body of the message.
2. From the View
menu, choose Attachments, and then choose As Links to view attachments as links
within the message body. This is useful if you want to save the attachment as a
separate file on your hard disk. See "Saving a message attachment" for more
information
You can include your own attachments when you send a
message. See "Attaching a file to a
message" for more information.
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If the attachment is
a file type that Messenger does not recognize, the attachment still appears as
a link even if you choose to view attachments inline.
Click the
attachment's link to display a dialog box that lets you choose another
application that can display the attachment. Alternatively, you can save the
attachment on your hard disk to view it or print it later using another
application.
You can use plug-ins to extend Messenger's capabilities so
that you can display or print attachments. See "What are plug-ins?" in Chapter
2, "Using Navigator," for more information.
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You can save an
attachment on your hard disk if you want to work with it as a separate file or
view it later using another application. For example, if someone sends you an
attachment that's a report that they created in a word processing program, you
can save the report and then open it in your word processing program so that
you can view it or edit it.
1. Read the message containing the
attachment you want to save.
2. Click the paper clip icon to the
right of the message header to display the attachment's icon at the bottom of
the message.
3. To display the attachment, double-click the
attachment's icon.
4. From the File menu, choose Save
As.
5. Type a name for the file.
6. Click
Save.
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When you create a
new message, or when you reply to or forward an existing message, Messenger
displays a message composition window so you can type the text of your
message.
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1. Read the
message you want to reply to.
2. Click Reply. If your Mail &
Groups preferences are set so that Messenger quotes the original message when
replying, the text of the original message appears above the insertion point in
the message composition window. To change this setting, choose Preferences from
the Edit menu, click Mail & Groups, then click Messages. Your change
affects future replies.
3. Choose Reply to Sender if you want to
reply only to the person who sent you the message. Choose Reply to All if you
want to reply to the person who sent you the message and also send a carbon
copy (cc:) of your reply to everyone else that received the original
message.
4. In the composition window, check the address area to make
sure that the message is addressed the way you want. Messenger automatically
addresses your reply to the recipients listed in the Reply-To header of the
original message.
5. Type your reply in the message composition
area.
6. Click Send.
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1. Select the
message you want to forward.
2. Click Forward.
3. Type the
address of the person or mailing list you want to send the message to, or click
Address in the toolbar.
4. Click in the message area and type any
remarks you want to include with the forwarded message.
5. Click
Send.
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You can search for a
specific message in your Inbox, in all mail folders, or in newsgroups or
discussion groups.
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1. From the
Edit menu, choose Search Messages.
2. Choose the folder or discussion
group you want to search. Choose Local Mail to search all your mail folders.
Choose a discussion server to search your subscribed list of discussion
groups.
3. Choose the part of the message that you want to
search.
4. Choose a search condition, for example, contains or
doesn't contain, that you want to use.
5. Type a word or phrase that
you want to search for.
6. To enter additional information to help
narrow the search, click More.
7. Enter the additional
information.
8. Click Search to begin searching. If Messenger finds
any matching messages, it displays the message headers at the bottom of the
Search dialog box. Double-click a message header to display the
message.
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1. Select the
header of the message you want to delete. To select additional messages, hold
down the Shift key and click additional messages.
2. Click Delete in
Messenger's toolbar.
(POP3 servers) Messenger moves deleted messages to
the Trash folder, where they remain until you empty the Trash. See
"Emptying the Trash" for more
information.
(IMAP servers) Messenger either moves deleted messages to
the Trash folder or marks them for deletion. See
"About deleted messages" for more
information.
3. (IMAP servers only) If a message is marked for
deletion, you can unmark it by selecting the message and clicking Delete in
Messenger's toolbar.
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What happens to
deleted messages depends on whether you're connected to a POP3 (Post Office
Protocol) or IMAP (Internet Message Access Protocol) server.
To check
the type of mail server you're connected to:
1. From the Edit
menu, choose Preferences.
2. Click the Mail & Groups
category.
3. Click the Mail Server subcategory.
4. Look
under Mail Server Type to see the type of mail server (POP3 or IMAP) you're
connected to.
5. If you're connected to a POP3 server, Messenger
moves deleted messages to the Trash folder, where they remain until you empty
the Trash. See "Emptying the Trash" for more
information.
If you're connected to to an IMAP server, Messenger either
marks the messages for deletion or moves them to the Trash folder. See
"Setting the preference
for deleted messages (IMAP servers only)" below.
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1. Choose
Preferences from the File menu, click Mail & Groups, and then click the
Mail Server subcategory.
2. Under IMAP, check the box next to "Move
deleted messages into Trash."
If this option is not checked (the
default), messages you delete are marked for deletion, and remain in your mail
folder until you choose Compress Folders from the File menu. See
"Removing messages marked for
deletion (IMAP servers only)" for more information.
Note: It
is recommended that you check the box so that Messenger moves deleted messages
into the Trash folder.
3. Click OK to close the Preferences
dialog box and confirm your changes.
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You can create a
bookmark for an email or discussion group message. These bookmarks appear in
the Bookmarks menu just like web page bookmarks and make it easy to go to a
message.
1. Read the message you want to create a bookmark
for.
2. (Windows) From the Communicator menu, choose Bookmarks, and
then choose Add Bookmark. (Macintosh) From the Bookmarks menu, choose Add
Bookmark.
Messenger adds the bookmark to the bottom of the Bookmarks
menu.
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You can easily
rearrange the order of columns in a message list window.
1. Drag
a column header and drop it in the desired location.
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You can increase and
decrease the number of columns visible in a message list window. For example,
if you only want to see the Sender, Subject, and Date columns, arrange the
order of columns to begin with those three, and then hide all the additional
columns until you can see only your chosen columns.
1. Click one
of the two arrows on the right side of the message list
window.
Tip: (Windows and Unix only) If the columns are so close
together that you can't read all the text in the message header, move your
mouse over the header text and hold it there. A box will pop up with the
complete text.
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You can resize a
column to see more or less of the text contained in the column and to make more
room for the other columns.
1. Position the mouse pointer over
the right border of a column so that the pointer changes to a double
arrow.
2. Drag the border left or right to resize the
column.
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1. Drag the
bar above the message area to resize it.
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1. Click one
of the columns above the message headers to reorder your messages by that
column.
2. Click the column again if you want to reverse the sort
order.
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1. Select the
message that you want to print.
2. Click Print in Messenger's
toolbar.
3. Choose the print options you want.
4. (Windows)
Click OK. (Macintosh and Unix) Click Print.
Note: If the message
includes an attachment, Messenger prints the contents of the attachment below
the message body. If the attachment is a file format that Messenger does not
recognize, it does not print the attachment. See
"Why can't
Messenger display or print the attachment?" for more
information.
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The Trash folder
contains messages you've deleted. Messenger keeps deleted messages in the Trash
folder in case you change your mind and want to retrieve them. Messages remain
in the Trash folder until you empty the Trash.
You must periodically
empty the Trash folder to keep it from growing too large and taking up too much
space.
Warning: You cannot recover messages from the Trash once
you empty the Trash. In the Message Center or a message list window, choose
Empty Trash Folder from the File menu to permanently delete all messages
contained in the Trash.
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You can retrieve a
message from the Trash folder by moving the message into another folder before
you empty the Trash folder. See "Moving messages to another
folder" for more information.
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You can periodically
remove messages marked for deletion by compressing your mail
folders.
Warning: You cannot recover messages marked for deletion
after you choose the Compress Folders command. To prevent a marked message from
being deleted, select it and click Delete in Messenger's toolbar to unmark it
before you choose the Compress Folders command. In the Message Center or a
message list window, choose Compress Folders from the File menu to remove
messages marked for deletion from the server. |
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You can set up a
mail filter that tells Messenger what to do with incoming messages. For
example, you could store all incoming messages that have the word "gardening"
in the message's subject in your "Gardening" folder. Or, you assign all
messages coming from your boss the highest priority. For each action you want
performed, you must set up a separate filter. For example, to perform the
actions described above, you would create separate filters called "Move to
Gardening" and "Boss."
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1. From the
Edit menu, choose Mail Filters.
2. (Windows and Macintosh) Click New.
(Unix) Click New Filter.
3. Type a name for the filter.
4.
Choose the conditions that you want to check for in new messages.
5.
(Macintosh only) If necessary, click Filter Action to expand the dialog
box.
6. Choose the action that you want the filter to perform on new
messages.
7. (Windows and Unix) Click OK to close the Filter Rules
dialog box. (Macintosh) Click the close box to close the Mail Filters dialog
box.
8. (Windows and Unix) Click OK to close the Mail Filters dialog
box.
Messenger applies the filter to all subsequent incoming
messages.
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You can deactivate a
filter if you want to temporarily prevent it from applying to incoming
messages.
1. From the Edit menu, choose Mail
Filters.
2. Click the checkmark to the right of the filter name to
deactivate it. Inactive filters have a dot instead of a checkmark to the right
of their names. To reactivate a filter, click the dot to restore the
checkmark.
3. (Windows and Unix) Click OK. (Macintosh) Click the
close box.
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You can create
messages in HTML (formatted) text or plain text. Messenger sends a plain text
version along with all HTML messages, ensuring that the recipient will be able
to read the message whether or not they are using an email program that knows
how to display HTML-formatted text.
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1. Click New
Msg in Messenger's toolbar.
2. Type the address of the first
recipient and press Enter (Windows) or Return (Macintosh and Unix). See
"Addressing a message" for more information.
3. Type the address of
the next recipient and press Enter (Windows) or Return (Macintosh and
Unix).
4. For each recipient, choose an addressing
option:
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To: for primary recipients |
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Cc: Carbon copy, for secondary recipients |
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Bcc: Blind carbon copy, for secondary recipients that you don't
want to identify to the other recipients, including those in the Bcc: list
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Group (Windows), Discussion (Macintosh), Newsgroup (Unix): for a
discussion group |
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Reply-To (Windows) or Reply (Macintosh): for specifying the email
address you want to use to receive replies |
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Followup-To (Windows) or Followup (Macintosh): for specifying the
email address you want to use to receive replies to a discussion group message
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5.
Press Tab.
6. Type the subject of the message.
7. Press
Tab.
8. Type the text of the message. See Chapter 5, "Using
Composer," for information on the text formatting and other options you can use
in the message composition window
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You enter addresses
by typing them in the address area of the message composition window or by
choosing them from your Address book.
An address can be:
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an email address (for example, robin@webmonkey.com). |
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a
nickname from your Address book (for example, robin). |
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a
mailing list name (all@webmonkey.com). |
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the name of a discussion group (mcom.hr.benefits). |
If you
don't know a recipient's address, you can search for it using a directory
service. See "Finding someone's
email address" for more information. See
"Keeping a personal address
book" for information on creating and maintaining a personal list of email
addresses.
See "Selecting recipients for a new
message (Windows and Unix)" or
"Selecting recipients for a new
message (Macintosh)" for information on using your Address Book to select
recipients.
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A simple email
address is username@servername.domain where:
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username is the name you were given by your Internet Service
Provider or system administrator |
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servername is the name of the server computer at your service
provider, company, or organization. The server name might require several
subparts to identify it, each separated by a period, for example,
username@aserver.bserver.com |
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domain identifies the kind of organization that operates the
server |
Here
are some common domains and their organizational affiliations:
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.arts, for artistic and cultural institutions |
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.com and .firm, for commercial businesses (companies) |
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.edu, for educational institutions (universities,
schools) |
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.gov, for government (nonmilitary) |
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.info, for information services |
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.mil, for US military |
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.net, for network organizations |
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.nom, for individuals |
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org, for noncommercial organizations |
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.rec, for recreation and entertainment |
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.store, for online shopping services |
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.web, for web-related activities |
Email
addresses from outside the United States often include an additional two-letter
suffix to designate a country, for example, robin@webmonkey.com.uk. Some
examples of country suffixes are:
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.au, for Australia |
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.ca, for Canada |
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.cn, for China |
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.jp, for Japan |
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.nl, for The Netherlands |
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.uk and .gb, for The United Kingdom (Great Britain) |
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If you don't know
someone's email address, you can use a directory service such as Four11 or
Bigfoot to find it.
1. From the Edit menu, choose Search
Directory.
2. Choose the directory service you want to
use.
3. Choose name.
4. Choose is.
5. Type the
person's name.
6. Click Search.
If you don't find what you're
looking for, try searching again using different search options or another
directory service.
Tip: You can also go to Navigator, hold down
the Guide button, and choose People to display a directory of services to
assist you in locating the names and email addresses of Internet
users.
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If you don't find
what you're looking for using the supplied directory services, you can add a
new directory service to the list that appears in the Search Directory dialog
box.
To add a new directory service:
1. From the Edit
menu, choose Preferences.
2. Under Mail & Groups, click
Directory.
3. Click New.
4. Enter the requested information
and click OK. If you don't know what information to enter, click Help in the
Add Directory Server dialog box.
5. Click OK to close the Preferences
dialog box.
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1. Click New
Msg in Messenger's toolbar.
2. Hold down the Attach button, and
choose File.
3. Choose the file you want to include in the
message.
4. (Windows) Click Open. (Macintosh and Unix) Click
Attach.
Tip: To attach the web page you're viewing in Navigator,
drag the page's page proxy icon from Navigator into the attachments list in the
message composition window.
Tip: To attach a file on your desktop
or in a folder, drag it into the attachments list in the message composition
window.
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1. Click the
Attachments tab in the message composition window.
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Before you send a
message, you can change the message's priority so that recipients know whether
or not the message is urgent. If you don't change the message priority,
Messenger assigns it "normal" priority.
1. Click the Message
Options tab in the message composition window.
2. Choose a message
priority.
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Before you send a
message, you can change the message's priority so that recipients know whether
or not the message is urgent. If you don't change the message priority,
Messenger assigns it "normal" priority.
1. From the Priority menu
in the message composition window, choose a message
priority.
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Warning: Do
not request a return receipt if you're sending a message to a mailing list, an
Internet newsgroup, or a discussion group. Also, some servers may not support
this feature.
1. Click the Message Options tab in the message
composition window.
2. Click Return Receipt.
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1. Click
Spelling in the message composition window. Messenger checks for spelling
errors in the body of the message using its main dictionary, which contains the
most common words. If Messenger finds a word that is not in the main
dictionary, it displays the word in the Spelling dialog box and gives you
choices for correcting the possible misspelling.
2. For each word
that Messenger displays in the Spelling dialog box, choose whether to correct
the word, ignore it, or add it to the dictionary.
3. Click Stop when
you are done.
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If you don't want to
send a message right away or if you want to finish writing a message later
before sending it, you can save the message in the Drafts
folder.
1. Click Save in the message composition
window.
Messenger saves a copy of the message in the Drafts
folder.
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1. In any
message list window, choose the Drafts folder from the list of
folders.
2. Double-click the message header to open the message to
finish working on it.
Tip: You can edit any message by moving it
to the Drafts folder and opening it, or by selecting the message and choosing
Edit Message from the File menu. Communicator saves the message in the Drafts
folder until you send it or delete it.
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1. Click Send
in the message composition window.
If you are connected to a network or
your Internet Service Provider, Messenger immediately sends the message. If you
are working offline, Messenger moves the message to the Outbox or to the Unsent
Messages folder to deliver when Communicator reconnects.
Note:
Messenger is initially set to copy outgoing mail and discussion group messages
to the Sent folder. You must periodically delete messages from the Sent folder
to keep it from growing too large. To change the preferences for outgoing
messages, choose Preferences from the Edit menu, click Mail & Groups, and
then click Messages.
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If you don't want to
send a message right away, you can move it to the Outbox or to the Unsent
Messages folder for later delivery. You can do this whether you are working
online or offline.
1. From the File menu in the message
composition window, choose Send Later.
Messenger moves the message to
the Outbox folder or to the Unsent Messages folder. It remains there until you
choose to send it.
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The Outbox folder or
the Unsent Messages folder contains messages you've deferred for later delivery
or messages composed and sent while working offline.
To send messages in
the Outbox or Unsent Messages folder:
1. From the File menu in a
message list window, choose Send Unsent Messages.
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Messenger provides
these folders:
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Inbox: where Messenger stores new mail. |
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Outbox or Unsent Messages: contains messages you've deferred for
later delivery or messages sent while working offline. |
Note: If you've upgraded to Communicator from a previous
version of Navigator, this folder is called Outbox. If your computer did not
contain a previous version of Navigator when you installed Communicator, this
folder is called Unsent Messages
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Drafts: contains messages that you want to finish later before
sending. |
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Sent: contains copies of messages you've sent. |
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Trash: contains messages you've deleted. |
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You can also create your own folders to organize your
mail. |
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1. (Windows
and Macintosh) From a message list window or the Message Center, choose the
File menu, and then choose New Folder. (Unix) From the Message Center window,
choose the File menu, and then choose New Folder.
2. Type a name for
the new folder.
3. Choose the folder where you want Messenger to
create the new folder. If you don't want to create the new folder as a
subfolder, choose Local Mail.
4. Click OK.
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1. From the
message list, select the message you want to move. Click a message header to
select it. To select additional messages, hold down the Shift key to select
adjacent messages. To select nonadjacent messages, hold down the Ctrl key
(Windows and Unix) or the Command key (Macintosh).
2. (Windows and
Macintosh) Click and hold down the File button. (Unix) From the Message menu,
choose File Message.
3. Choose the name of the folder you want to
move the message to.
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1. In a message list
window, choose the name of the folder from the folder list.
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1. From the
Edit menu, choose Message Search.
2. Choose the folder you want to
search.
3. Choose the part of the message you want to use for the
search.
4. Choose a search condition.
5. Type a keyword
that you want to search for.
6. Click Search.
If Messenger
finds any messages that match your search conditions, Messenger lists them at
the bottom of the Search dialog box. Double-click a message header to display
the message.
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1. From the
Communicator menu, choose Message Center.
2. Select the folder that
you want to delete.
3. From the Edit menu, choose Delete
Folder.
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| You can create and
use your own personal address book to keep information (such as email
addresses, postal addresses, and telephone numbers) about people you send mail
to. You can also access other address books, provided for you by your system
administrator, if they are available at your location. |
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1. From the
Communicator menu, choose Address Book.
2. Click New
Card.
3. Type the person's first name, last name, and email address.
See "Finding someone's email
address" if you don't know the person's email address.
4. Type a
nickname for the person. A nickname must be unique and can be any alternate
name you want to use for this person. Nicknames are convenient because you can
just type the person's nickname instead of their email address when addressing
mail to them.
5. Type any notes you want to keep for this
entry.
6. Click the Contact tab (optional).
7. Type the
requested address and phone information for this person (optional). You can
provide this information for your own convenience. It's not
required.
8. Click OK.
9. Repeat steps 2 through 8 to add
additional names to your address book.
Tip: To edit the
information in a person's card, double-click the person's entry in the address
book.
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You can quickly add
the names of people who've sent you mail to your address book without having to
type their names in the address book.
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1. In your
Inbox, read a message that's from someone whose name you want to add to your
address book.
2. If the message includes an address book card
(located at the bottom of the message), click Add to Address Book (next to the
address book card) to add the sender to your address book. If the message does
not include an address book card, continue with the following
steps.
3. From the Message menu, choose Add to Address Book, and then
choose Sender.
4. Type a nickname for the person (optional). A
nickname must be unique and can be any alternate name you want to use for this
person. Nicknames are convenient because you can just type the person's
nickname instead of remembering their email address when addressing mail to
them.
5. Type any notes you want for this entry.
6. Click
the Contact tab (optional).
7. Type the requested address and phone
information for this person (optional). You can provide this information for
your own convenience. It's not required.
8. Click
OK
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A mailing list is a
collection of email addresses for a group of people you regularly send mail to.
When you address a message to the mailing list, everyone in the list gets a
copy of the message.
1. From the Communicator menu, choose
Address Book.
2. Click New List.
3. Type a name for the
mailing list. This is the name that you'll use to address messages to this
list.
4. If you want, type a nickname for the mailing list name. A
nickname must be unique and can be any alternate name you want to use for this
mailing list. You can type the nickname instead of the mailing list name when
addressing messages to this mailing list.
5. Drag entries from the
Address Book window into the mailing list window's address area.
6.
Continue adding names to the list.
7. Click OK.
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You can use your
address book to search for and select the names of people you want to send mail
to, so that you don't have to type their email addresses.
1.
Click the New Msg button.
2. Click the Address button.
3.
Drag an address from the address book into the address area of the new message
to add it to the list of recipients. To select additional recipients, hold down
the Shift key and click to select adjacent ones. Hold down the Ctrl key
(Windows and Unix) or the Command key (Macintosh) and click to select
nonadjacent ones. If a recipient's email address doesn't appear in your address
book, you can search for it. See "Searching
for an entry" for more information.
4. Click the close box in the
address book when you are done.
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1. Click New
Msg in Messenger's toolbar.
2. Begin typing the name or nickname of
the first recipient. If Messenger recognizes a person or mailing list name
stored in your address book, it finishes entering the name for
you.
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1. From the
Communicator menu, choose Address Book.
2. Select the entry you want
to delete.
3. Click Delete.
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1. From the
Communicator menu, choose Address Book.
2. Double-click the entry you
want to edit.
3. Make your changes.
4. Click OK.
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1. From the
Communicator menu, choose Address Book.
2. Type the name you are
looking for.
3. Choose the address book or directory service you want
to search. To search a directory other than your personal address book, click
Search. Messenger searches for matching entries.
Tip: To add a
recipient to the list of recipients in a new message, drag a name from the
address book into the address area of a new message.
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You can create an
address book card and have Messenger automatically attach it to all outgoing
messages. Your address book card provides information on how to contact
you.
Follow these steps to create your address book card:
1.
From Messenger's Edit menu, choose Preferences.
2. If necessary,
click the + sign next to Mail and Groups.
3. Click
Identity.
4. Click Edit Card.
5. Type the requested
information under the Name and Contact tabs, and click OK.
6. Click
"Always attach Address Book Card to messages."
7. Click OK to close
the Preferences dialog box.
Tip: If you decide not to include
your address book card with a message you're composing, in the message's
composition window, hold down the Attach button and uncheck My address book
card.
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You can create an
address book card and have Messenger automatically attach it to all outgoing
messages. Your address book card provides information on how to contact
you.
Follow these steps to create your address book card:
1.
From the Communicator menu, choose Address Book.
2. Double-click the
entry for your name. If your name doesn't appear in your address book, follow
the steps under "Adding names to
your address book" to add it.
3. Type the requested information
under the Name and Contact tabs, and click OK.
4. From Messenger's
Edit menu, choose Preferences.
5. If necessary, click the triangle
next to Mail and Groups.
6. Click Identity.
7. Click
"Always attach Address Book Card to messages."
8. Click OK to close
the Preferences dialog box.
Tip: If you decide not to include
your address book card with a message you're composing, in the message's
composition window, hold down the Attach button and uncheck My address book
card.
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If you will be away
from your office and unable to respond to your mail until you return, it may be
possible for you to have Messenger automatically send a vacation notification
message to anyone who sends you mail while you're away.
If the Manage
Mail Account command is available on Edit menu, choose this command to create a
vacation notification message.
This command is only available if the
server you use to connect to the Internet provides support for managing mail
accounts. If this command is not available, ask your Internet Service Provider
or system administrator for information on creating a vacation notification
message.
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To improve privacy,
Netscape Messenger provides encryption (scrambling) and digital signing
(authentication) of email messages. Messenger's privacy features comply with
the Secure Multipurpose Internet Mail Extensions (S/MIME) standard. The S/MIME
standard allows Messenger to send and receive encrypted messages and
authenticate received messages. Using the S/MIME standard, Messenger also
provides features that detect message tampering.
Message encryption is
similar to putting your message inside an envelope to make it more difficult
for unintended receivers to read your mail. A digital signature ensures that a
matching certificate was used when signing a message. Without a digital
signature, it's impossible for you to verify that the message actually came
from the sender. When you receive a signed message, you can examine the
sender's digital signature to help determine the message's
authenticity.
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To examine a
message's security status:
1. Read the message.
2.
Click the Security button in Messenger's toolbar.
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To send an encrypted
or signed message you need a digital certificate, which can be obtained from a
variety of Certificate Authorities, such as VeriSign. You also need a valid
digital certificate from each intended recipient.
To learn more about
obtaining a certificate:
1. Click the Security button in Messenger's
toolbar.
2. Click Certificates. |
